View Sub-Space

The Categorization pane contains information about the categories used to classify this subSpace and how the subSpace is owned and allocated. The following information is displayed:

Allocations & Ownership

• Allocated Individual – the person the subSpace is allocated to for charge back or reporting purposes

• Allocated Group – the department the subSpace can be allocated to for charge back or reporting purposes

• Owning Group – the department that owns the subSpace

• Billing Group – the department that will be billed for the subSpace

• Ownership Status – indicates the terms under which the location is occupied (for example, Owned or Leased)

Functional Usage

• Functional Status – indicates whether the subSpace is currently being used, for example, In Use or Under Renovation

• Space Functional Category – indicates the type of activity that occurs in the subSpace, for example, Instruction or Student Services

• Space Functional Sub-Category – further defines the type of activity that occurs in the subSpace, for example, if the functional category is Student Services, the functional subCategory might be Financial Aid

Categorization

• Space Category – indicates the primary classification of the subSpace, for example, Office or Manufacturing

• Space Sub-Category – further defines the category of the subSpace, for example, if the category is Manufacturing, the subCategory might be Biomedical or Technology

• Space Type – further defines the subCategory of the subSpace, for example, if the category is Manufacturing, and the subCategory is Biomedical, the type might be Clean Room

• Space Standard – this field is reserved for future implementation

• Space Standard Approval – this field is reserved for future implementation

The Occupancy pane provides information about the occupancy status of the subSpace and the individual and group that occupies the subSpace.

• Occupancy Status – indicates whether the subSpace is occupied, partially occupied, or vacant

• Occupying Individual – the name of the assigned occupant of the subSpace, including the following information:

  • Name – the name of the individual
  • Phone – the individual's primary phone number
  • Email – the individual's email address
  • Primary Location – Yes if this subSpace is this individual's primary location
    

• Occupying Group – the departments assigned to this subSpace, including the following information:

  • Department Number – the group's department number
  • Description – a description of the department

The Associated Sub-Spaces pane provides a list of all of the subSpaces that exist within the same space as this subSpace. At the top of the pane, the name of the space and the total area of the space is displayed. In addition, for each subSpace, the following information is displayed:

• Sub-Space – the name of the subSpace

• Percent of Space – the percentage of the total space that this subSpace comprises; all subSpaces do not necessarily have to add up to 100% of the space

• Area of Sub-Space – the actual area, in square feet or square meters, that this subSpace comprises

• Occupant – the assigned occupying individual for the subSpace

• Occupying Group – the assigned department for the subSpace

• EDIT – click this link to open the Edit Sub-Space page for this subSpace

  This link is only displayed if you have the appropriate security rights assigned to your account.

The Contacts pane contains information about individuals, companies, or groups that can be contacted when issues about the subSpace arise.

Contact

An individual contact identifies a person who can be contacted in regard to the subSpace. Contacts can only be chosen from a list of full users. To add a contact:

1. Click the Add Contact link.

   The Add Sub-Space Contact dialog box opens.

2. To specify the Contact Name, click the Select link.

3. Enter your search criteria, click FIND, and then select a user name.

4. In the Contact Type field, select the type of contact, for example, Emergency Contact or Space Planner.

5. Click ADD.

You can edit or delete a contact by clicking the Edit link.

Contact Company

A Contact company identifies a company that provides a service for the space, such as a maintenance company or supply vendor. Only companies that currently exist in the system can be added. To add a company:

1. Click the Add Contact Company link.

   A dialog box opens allowing you to select a company.

2. Enter your search criteria, click FIND, and then select a company name.

You can remove a contact company by clicking the Remove link.

Contact Group

A contact group specifies the department that is responsible for the space, for example, the HR department or the Chemistry department. Contact groups can only be chosen from a list of defined departments. When selected, the contract group will specify the name of the user who is the authorizing manager for the group.

To add a contact group:

1. Click the Add Contact Group link.

   The Add Space Contact Group dialog box opens.

2. To specify the Department, click the Select link.

3. Enter your search criteria, click FIND, and then select a department.

4. In the Contact Type field, select the type of contact, for example, Emergency Contact or Space Planner.

5. Click ADD.

You can edit or delete a contact group by clicking the Edit link.

The Assets pane provides a list of all assets that have been associated with the subSpace. For each asset, the following information is displayed:

• Asset Name – the name of the asset ; clicking this link opens the Asset Details page

• Asset Number – the assigned asset number

• Asset Class – the classification of the asset

• Manufacturer – the name of the company that manufactured the asset

• Sub-Space – the subSpace, if any, the asset is associated with

The Comments pane displays a list of all comments entered about the subSpace and allows you to enter additional comments. For each comment entered, the following information is displayed:

• Comment – the full text of the comment entered

• Last Updated By – the name of the user who entered the comment

• Last Updated– the date and time on which the comment was entered

• EDIT– a link that allows you to edit or delete comments

To add a comment:

1. Click the Add Comment link.

   The Add Sub-Space Comment dialog box opens.

2. In the large field, enter the text of your comment.

3. Click ADD.